Guide to Build a Rental Website for Canada-Based Equipment Rental Business

Guide to Build a Rental Website for Canada-Based Equipment Rental Business

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Canada’s heavy equipment rental industry is expanding with earthmoving, forestry, and mining being the leading sectors. As per statistics, the industry is expected to reach annual growth figures of $14.59 billion by the end of 2029. Currently, it employs over 23,000 workers and has an estimated market value of $9.9 billion. The primary growth factors driving Canada’s heavy equipment industry are government infrastructure development projects, commercial development projects, increasing preference for sustainable business practices, and more. 

However, to support the growing needs of the industry, contractors require more reliable sources for procuring heavy equipment. Their demands can be easily matched by launching a new online equipment rental website that can be accessed throughout the country, or by taking the digital leap for your existing offline equipment rental business. You can establish a network of contractors by launching your online equipment store and helping them complete diverse projects to boost the country’s growth.  

In this article, we have thoroughly covered how you can launch an equipment rental store in Canada. Let’s take a closer look at the growth factors and business model before moving towards the development approach. 

Key Growth Factors of Heavy Equipment Rental Industry in Canada

The heavy equipment rental industry in Canada has stayed relatively stable and resilient because of certain factors. Some of those that validate the industry’s potential and growth prospects are:

1. High Rate of Interest on Financing Options

The exorbitant costs of purchasing heavy equipment have always been the primary deterrent behind heavy equipment sales. Even if a contractor or construction company considers financing the heavy equipment, the interest rate of the finance is way too high. These interest rates have only amplified in recent years. Thus, renting out heavy equipment seems to be a more capital-friendly option than both direct purchasing and sourcing.

2. Adaptation of Sustainable Practices

To control carbon emissions, the entire heavy equipment industry is drifting towards sustainable practices. One of which is rental as it relies on the sharing economy that does not produce any additional carbon emissions. Moreover, the rental model aligns with Canada’s carbon-neutral goal which the government aims to achieve by 2050. The entrance of renewable energy sources and electric vehicles in the heavy equipment rental industry further aids this goal. 

3. Government Lead Infrastructure Development Plans

The Canadian government is working to improve the public infrastructure including roads, bridges, railways, airways, and more to provide the public with superior facilities. It has also launched several plans such as the Investing in Canada Infrastructure Program (ICIP) which pledges $33 billion for infrastructure development and the Ontario 30-year Transit Plan which pledges $65.7 billion toward transport network development. All such plans are positively impacting Canada’s heavy equipment rental industry. As the government is also allocating around 5% of its GDP every year towards infrastructure development, the equipment rental industry will benefit from a continuous demand. 

4. Commercial Development Projects

Along with public infrastructure development plans, there are several commercial project undertakings in the country that are facilitating growth in the heavy equipment rental industry. These include the development of large establishments such as shopping malls, corporate buildings, stadiums, innovation work, and more. A few projects to name are The Bow, The Edge office building, 11333 Yonge Street offices, Absolute Towers, Royal Ontario Museum, New Etobicoke Civic Centre, and the SmartMill Head Office. 

5. Growth in the Mining Sector

The mining sector of Canada contributes about 6% to its entire economy. Canada is also the leading provider of potash and supplies other minerals such as gold, diamonds, aluminum, titanium, platinum, palladium, and uranium. The extraction of these minerals on a large scale requires diverse types of equipment including drills, excavators, graders, loaders, and trucks. Due to the huge demand in the mining sector, the equipment rental industry is also witnessing growth. 

Business Model of Online Heavy Equipment Rental Businesses

As said earlier, to capitalize on the opportunity, you can launch an online equipment rental store. Here’s an exemplary workflow for your online store:

Workflow of Equipment Rental Website

Step 1: The business owner adds equipment listings on the website

Step 2: The customer browses the website and selects equipment

Step 3: To place an order online, the customer selects the rental dates and makes payment along with the security deposit

Step 4: The business owner fulfills the order via the selected fulfillment method (delivery or self-pickup)

Step 5: On return, the business owner inspects the equipment for any damages and reimburses the same from the customer’s rental security. The remaining security amount is returned.

Invest in a Readymade Rental Solution to Save Development Costs

Key Features Required on an Online Heavy Equipment Rental Store

For smooth business operations, a heavy equipment rental store requires several rent-centric features. These features assist the admin in automating day-to-day operations and bringing efficiency to the entire business. When selecting a heavy equipment rental solution to build your online store, you can look out for these features.

  • Tiered Rental Pricing: The tiered pricing module will allow you to define varying rental charges for daily, weekly, and monthly rentals and meet varying consumer demand. 
  • Advanced Booking Calendar: The rental booking calendar is essential to take rental date inputs from customers and prevent double booking. Additionally, it also shows accurate product availability to customers.
  • Rental Invoicing and Checkout: Via the traditional business method or on websites with no direct checkout option, new businesses often face the problem of payment delays. This is because new businesses often fulfill orders based on business trust and credit. This problem can be easily avoided by placing a rental invoicing and direct checkout option on the online rental store website. 
  • Request for Quote Module: Like direct checkout, the Request for Quote (RFQ) module is important as it helps businesses in processing large and complex rental orders. For large orders, contractors often prefer getting a custom price quote and to target such an audience, both RFQ module and direct checkout options are important.
  • Agreement Management & eSign: Every equipment business owner has their own rental terms and conditions to ensure safe and secure rentals. These can be stored and sanctioned with the help of an agreement management & eSign option. 
  • Rental Security Management: Another option to encourage the safe usage of rental equipment is to collect a rental security amount at the checkout. This rental security will be later used to reimburse any damages or charge penalties in case of violation of any rental terms.
  • Unavailability Management: Many times, business owners rent out equipment via offline means. This results in inaccuracies in online inventory and can lead to overbooking. To avoid this problem, you can rely on an unavailability management module that helps you mark a certain amount of inventory as unavailable for a specified period. 
  • Maintenance Buffer Period: After the equipment is returned, it is put under an inspection period to run any maintenance and servicing tasks. During this period, the equipment cannot be synced with the online inventory. Thus, the maintenance buffer period allows you to set the maintenance duration in the system and sync all under-maintenance inventory with the online inventory. 
  • Rental Add-ons: When renting out equipment, you can offer complimentary add-ons and services along with the equipment. These can include operator services, machine attachments, on-site cleaning, and more.
  • Late Returns Management: The rental website should have a feature to let you track and send reminders for any pending returns. Likewise, it should allow you to create varying late return periods and charge a late return fee accordingly. 

The Best Approach to Develop Your Heavy Equipment Rental Store

Developing a business solution used to be a highly cost-inclusive task because of hourly development rates and long project delivery timeframe. However, readymade software solutions have solved this problem. Readymade solutions are tried and tested software that come with all necessary features out of the box. In most cases, you are only required to deploy them and configure your store. As these solutions are readily available and exclude long delivery time frames and hourly payments, they are highly cost-effective for all entrepreneurs. To support any additional requirements, some readymade solutions are also fully customizable.

Benefits of Using Readymade Equipment Rental Software:

  • Already tried-and-tested for heavy equipment rental business models
  • Come with all essential features to manage rental operations
  • Reduce the overall development time
  • Are more cost-effective than bespoke development
  • Help and support are also readily available
  • Can be used by businesses of all sizes.

The Most Advanced Features Packed Heavy Equipment Rental Software

Although there are several rental solutions available in the market, Yo!Rent emerges to be unrivaled with state-of-the-art and user-friendliness. It comes with all essential and advanced features to keep your business running 24/7 and streamline even the most complex operations including managing inventory, returns, taxes, rental agreements and more. Unlike other solutions, Yo!Rent is also a self-hosted solution that provides you the flexibility to select your own hosting server, making your rental website more secure and easily scalable. Going a step further, Yo!Rent provides you with complete pricing control, helps in damage recovery, automates paperwork, streamlines inventory and also assists in marketing and preparing business reports. 

Learn More About Yo!Rent in a One-to-One Personalized Demo Session

Key Reasons to Select Yo!Rent are:

  • It is a self-hosted solution available at a one-time cost. This makes Yo!Rent highly cost-effective in the long run.
  • It has in-built capabilities to streamline B2B operations, such as bulk duration discount, rental duration discount, RFQ module, rental agreement management and more. 
  • To help you meet the rental requirements of different customer cohorts, Yo!Rent supports hourly, daily, weekly and monthly rental bookings.
  • Yo!Rent is a multi-currency and multilingual software. It can help you target different regions with a single rental website.
  • Yo!Rent supports unlimited listings, transactions and user profiles. This makes it a highly scalable solution. Right from startup level to enterprise level, Yo!Rent accommodates all stages of business growth.
  • To support your brand vision and help you align your rental store website with the market standards, Yo!Rent has a fully personalizable homepage. All of its content blocks, homepage sliders, and more can be personalized from the admin dashboard.
  • To support any additional functionalities and requirements, Yo!Rent is also fully customizable. 
  • Yo!Rent supports both single-vendor and multi-vendor business operations, making it easier to expand your business and diversify revenue generation streams.
  • For streamlining payments, Yo!Rent comes pre-integrated with 20+ payment gateways. You can select the ones as per your target regions and transaction charges.
  • Yo!Rent also comes with 12 months of free technical support so that your business operations run smoothly.  

Conclusion

Setting up a heavy equipment rental store allows you to establish a network of reliable equipment dealers and capitalize on their rental inventories. In Canada, as the growth projections for the industry are high and also backed by numerous government and private development programs, launching an equipment rental business can reap impressive returns. However, for a successful launch, you will need to keep in mind a few important things that include the business model, development approach, launch time and your Go-to-Market strategy. To keep a clarity in all these, you can devise a business plan which will assist you in execution and cost savings.

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